1. Key Preparations

Before diving into the import/export process, make sure you’ve addressed these key requirements:

1.1 Vendors' Permissions

Vendors need the appropriate permissions to export or import XLIFF files. If you’re a vendor and don’t have this permission, reach out to your project manager or admin to get the necessary access. They can enable the permission by navigating to Permissions > Project > "Project Export or Import File."

Permission matrix row Project Export or Import file, toggled on, with the description Ability to export or import file from project

1.2 Export-Import Rules

wxrks only supports the import of XLIFF files that were originally exported from the specific project you're working on. This means the file you’re importing must come from that project’s original XLIFF export. Files exported from other sources or projects cannot be imported, ensuring consistency and preventing data mismatches.

2. How to export XLIFF files from wxrks

By selecting the task and clicking on “Import/Export”, three export options will be shown:

Animation of the vendor's Import/Export dropdown in My Projects; under Export, the XLIFF, XLSX, and Loc-kit (others types) options are highlighted, above Selected tasks and the Import section with Bulk import zip

By clicking on "XLIFF" and then "Selected Tasks," the XLIFF file will be downloaded.

Animation of the XLIFF export: the vendor checks the task, opens Import/Export with XLIFF selected, clicks Selected tasks, and confirms in the Export XLIFF dialog, which then shows Exporting

By clicking on "Loc-kit (others types)" and then "Selected Tasks," you can choose which file types to export (ALL, TMX*, TBX, XLIFF, or XLSX), and they will be downloaded together.

*The exported TMX will contain only the segments pre-translated with your TM

Import/Export dropdown with Loc-kit (others types) selected; the Loc-kit option and the Selected tasks button are highlighted

3. How to import XLIFF files to wxrks

3.1 Bulk Import

By selecting the task, clicking on "Import/Export," and then choosing "Bulk import zip," the vendor can upload a .zip file to be imported into the project.

Import/Export dropdown open in the vendor's task list; the Bulk import zip option under Import is highlighted

Animation of the bulk import: the vendor opens Import/Export, clicks Bulk import zip, chooses the exported zip file in the Bulk import zip XLIFF dialog with XLIFF selected and Confirm only changed segments on, clicks Import, and the dialog reports Completed! 1 files imported

3.2 Import individually

By clicking on the actions button (the vertical ellipsis) next to the work unit and selecting "Import," the vendor can choose an XLIFF file to import for the task.

How to Import/Export XLIFF files for Vendors