This guide shows how to manually add a new segment — a source sentence and its translation — directly to a Translation Memory (TM), and how to edit or delete an existing entry afterward.
💡 Who is this for? This guide is for Account Admins and Project Managers who need to manually add, correct, or remove entries in a Translation Memory within the wxrks platform.
Add a segment manually
1. In the sidebar, open Context, then click Translation Memories.
2. Use the Search field to find the TM you want to edit, then click its name to open it.
3. On the TM's page, click + Add Segment, below the search bar.
This button only appears if you have permission to manage Translation Memories — if you don't see it, ask an Account Admin to grant you access.
4. Fill in the Add segment form:
Source Language: shown next to the Source Text label and always fixed to this TM's own source language — it can't be changed here. To add a segment in a different source language, you need a TM created with that source language.
Source Text: type the segment in the source language.
Target Language: choose the language for the translation. This list shows every language enabled for your account, not only the languages already listed as this TM's targets — so adding a segment can introduce a new target language to the TM.
Target Text: type the translation.
Source Text, Target Language, and Target Text are required — Save stays disabled until they're filled in. If the segment carries inline formatting from the source document (bold, a link, and similar), it's represented as a numbered tag rather than literal markup — a standalone tag looks like {1} and a pair wrapping some text looks like {1>...<1}. Type it exactly like that; typing something like <b> instead is treated as plain text, not as a real tag.
5. Click Save.
The segment is added right away, and wxrks confirms it with a "Segment created" message.
Other ways to add segments
Typing a segment in manually is one of three ways to get content into a TM. You can also:
Import a
.TMXor.xlsxfile directly on the TM's page — see Import in All about Translation Memories.Confirm segments while translating a project in the wxrks Editor — if the project's TM link has Write enabled, every confirmed segment is saved to the TM automatically, with no manual step needed.
Editing or deleting an existing entry
Use the Search section on the TM's page to find the entry you want to change — see How to use the Translation Memory search for how Full Text, Fuzzy, and Contains search differ. Each result row carries two independent sets of icons:
Next to the source text: an edit icon changes the source text, and a delete icon removes the entire entry — the source segment and every one of its translations.
Next to each target language's text: its own edit icon opens Edit segment for that translation only, and its delete icon removes just that one translation, leaving the source and any other language's translation untouched. If a language has no translation yet, a + icon in its place lets you add one to this entry.
Editing and deleting are gated by separate permissions: a Project Manager can use the edit icons the same way an Account Admin can, but the delete icons only appear for an Account Admin — a Project Manager can correct an entry's text but can't remove it.
In Edit segment, each language is shown next to its field's label — for example, Source Text · English (United States) — and stays fixed to whatever it already is for that entry. Only the Source Text and Target Text fields can be changed.
Check where an entry came from before you change it. Under each text that already exists in the TM, Edit segment shows a read-only block with that text's history and context. Use it to judge whether a translation is safe to overwrite — for example, whether it was confirmed in a real project or typed in by hand, and when someone last touched it.
Created and Created by: when the text was added to the TM, and by whom.
Modified and Modified by: when it was last changed, and by whom.
Project and File: the project and file the text was saved from.
Context key: an identifier for where the text sits in its file, such as a UI string ID or a spreadsheet cell.
Previous text and Next text: the segments immediately before and after it in that file.
Custom properties from an imported TMX file (the standard format for exchanging TMs between tools), listed under their own names — only for users with the View TM Extra Metadata permission.
Fields with no value are left out, so an entry added by hand usually shows only its dates and authors. Context key, Previous text, and Next text are the context wxrks compares to award a 101% (In-Context Exact) match — see Advanced TM Context Settings.
Which blocks appear depends on what you opened:
You clicked | Blocks shown |
Edit icon next to the source text | The source text's block only |
Edit icon next to a translation | One under Source Text and one under Target Text, separated by a divider |
+ icon for a language with no translation yet | The source text's block only — the new translation has no history yet |
Add segment button above the results | None — the entry doesn't exist yet |
ℹ️ Note: The block is for reference only — nothing in it is saved when you click Save. If the details can't be loaded, the block simply doesn't appear, and you can still edit and save the entry. The same details also appear when you hover over a segment's text in the search results.
Both delete actions ask for confirmation before removing anything permanently, since neither can be undone.
Related articles: All about Translation Memories, How to create a Translation Memory, How to use the Translation Memory search, How to export the Translation Memory.