This article will give an overview of Raw Processed Volume and Usage in your Bureau Works Account Settings.

1. Introduction

Bureau Works has metrics that help our customers monitor and manage their work on the platform. At an account level, we have the Usage metric, which allows you to check how the account is being used and the volume that's being processed.

2. Overview

What is Raw Processed Volume in Bureau Works?

Raw Processed Volume (RPV) is volume generated from all of the workunits in all of your projects in your account.

Regardless of status, any files uploaded for translation onto Bureau Works will count towards your RPV.

Reference files, glossaries, and translation memories do not count towards your RPV.

What is a Work Unit?

A workunit is the combination of assets, workflow steps and a language pair.

So what does this mean in terms of RPV?

So a project with two assets, two workflow steps, and two language pairs will have 8 work units. This is what it would look like.

Work Unit	Asset	Target Language	Step	Word Count
1	contract.docx	Spanish	Translation	500
2	contract.docx	French	Translation	500
3	presentation.pptx	Spanish	Translation	500
4	presentation.pptx	French	Translation	500
5	contract.docx	Spanish	Review	500
6	contract.docx	French	Review	500
7	presentation.pptx	Spanish	Review	500
8	presentation.pptx	French	Review	500

In the table above:

Each work unit has 500 words.
There are 8 work units in total:
- 2 assets
- 2 languages per asset
- 2 steps (Translation and Review).

To calculate the total processed volume, multiply:

500 words × 8 work units = 4,000 words.

RPV Formula

Raw Processed Volume = Source Words * Workflow Steps * Language Pairs

Example:

Source Words: 10,000
Workflow Steps: 3 (translation, editing, proofreading)
Language Pairs: 2 (English to Spanish, Spanish to English)

Calculation

Total Raw Processed Volume = 10,000 * 3 * 2 = 60,000 words

What happens if I go over my RPV Limit?

If your usage exceeds the number of words included in your plan, you will be billed for the additional words at your plan’s overage rate.How overages are calculated depends on your subscription type:

Monthly plans‍

Usage is measured per billing month. If you exceed your included monthly words, the extra volume will be billed at the end of that billing cycle.

‍Annual plans‍

Usage is accumulated across your full 12-month subscription term. If your total processed volume exceeds your included annual words, the additional volume will be billed when the limit is exceeded or at plan renewal, whichever occurs first.

Overage charges are calculated based on the number of additional words processed beyond your plan’s included volume and your applicable per-word overage rate.

‍For a detailed breakdown, see the example table below comparing monthly and annual overage scenarios.

Plan Type	Number of Words	Example Usage	Overage	When Is It Billed?	Example Extra Payment
Monthly Plan (Fusion)	2,100,000 words per month	3,000,000 words in one month	900,000 words	Billed at the end of that month	900,000 × $0.0004 = $360
Annual Plan (Fusion Annual)	25,200,000 words per year (2.1M × 12)	27,000,000 words during the year	1,800,000 words	Billed when annual threshold is exceeded or at renewal	1,800,000 × $0.0004 = $720

2.1 Usage

In order to access your Usage panel and verify the processed volume on your account, first you must navigate to the side menu, find the Account Settings, and select the Usage tab (the page may take a few seconds to load the data)

This action will bring you to the following screen, where you have the Usage panel, displaying your Raw Processed Volume, the amount of data that was processed using Machine Translation, and the amount of data processed through LLM AI.

2.2 Graphic Values

In addition to numerical values, the system presents graphical values, either Line Chart or Bar Chart. Both will display the same values but in different formats. You can also customize the period you want to view, such as the last 6 months or perhaps the last year.

Here is a visual representation of the line chart.
Here is a visual representation of the bar chart.

Why do my cancelled or deleted projects also count towards my RPV?

We take into account that users statistically cancel or not go through with a significant amount of files uploaded onto Bureau Works when calculating RPV thresholds. We continuously review these thresholds based on statistical analysis of account usage in general.